Marking and tracking student attendance is very important. It helps evaluate the institution’s quality, make timely administrative and financial decisions, and plan events such as fire drills and other institution activities. Knowing your student attendance will also help identify trends and give the institution the necessary data to establish an action plan to change the attendance culture of an individual student or a group of students. The Attendance module is designed to help teachers easily mark student attendance during class. The institution portal automatically considers all students as ‘Present’, so only students who do not attend class must be marked ‘Absent’. Students can be marked absent for half the day (Forenoon or Afternoon) or for the full day. Teachers may also provide the reason for a student’s absence. The optional ‘Rapid Attendance’ feature allows teachers to mark attendance quickly without the need to provide the reason for a student’s absence. When a student is marked absent, a SMS notification is sent (if set up) to the student and the emergency contact of the student.
Note: To set up SMS notifications, see the Portal User Guide for Communication Tools.
Attendance reports can be generated for each batch to help teachers track and monitor student attendance. Students can see their own attendance record for the current year from their portal login.
If your institution marks student attendance Subject-wise, make sure to create a timetable for each batch to be able to mark student attendance.
The administrator or a privileged employee (Student attendance register privilege is required) can mark student attendance. However, there are certain conditions that must be met for employees to be able to mark student attendance, they are:
If the student attendance type is Daily, only the employee(s) assigned as the tutor for a batch can mark attendance.
If the student attendance type is Subject-wise, only the employee(s) assigned to a subject can mark attendance for that particular subject.
If the student attendance type is Subject-wise, swapped employees can mark student attendance for that particular subject, only for that particular day.